Major Duties & Responsibilities
Manages or collaborates with a project team consisting of schedulers, project analysts, document control managers, project accountants, and project / commercial management coordinators. May perform these functions on smaller projects.
Implements procedures for contract management and administration in compliance with company policy.
Administers ongoing contracts, including compliance with the contract documents for conformance such that the requirements of the contracts are implemented and maintained.
Assists in drafting of subcontracts for architecture, engineering, and specialty services. Administers current prime contract and flow down to subcontractors, task orders, and modifications. Administers and oversees contract performance by monitoring compliance documents, schedules and deliverables, and requirements.
Reviews contract documents to minimize conflicts and ambiguities.
Assists in administering the project risk register.
Assists in contract awareness and change order training for key project staff.
Prepares correspondence and maintains records necessary to document the effective administration of contractual matters.
Makes amendments to contractual documents as required.
Reviews warranties, bonds, insurances, guarantees, etc. are maintained and updated in accordance with the contract and comply with the client’s requirements.
Assists Project Controls concerning contractual implications of change orders, and quality control.
Assists in monitoring schedule for submission of deliverables and other contractual deliverables and certifications.
Prepares weekly and monthly reports as required.
Other tasks as assigned
Specific responsibilities include but are not limited to the items listed below:
Contract Management
Monitoring Compliance
Issuing Subcontracts
Change Management Negotiation and Processing Contract Change Orders
Implementation of change management procedures and driving procedures throughout the project lifecycle
Assistance in claims resolution
Contract Close-Out
Risk Management
Developing and Monitoring Risk Register and Attend Status Meetings
Identify Potential Risks
Develop mitigation plans with the project team
Participate in Monthly Project Reviews
Document Control
Verify Compliance
Develop procedures in accordance with contractual requirements
Dispute Resolution
Monitor and Report on any Claims
Develop Back Charges/Impacts for Firm Fixed Fee Consultants or Subcontractor Infractions
Project Accounting
Review and Comment on Cost Model/Estimate Logic
Support Internal and External Invoicing
Review Reimbursable Expenses
Identify Gaps Between Actual Costs and Projections and Reconcile with PM
Scheduling
Collaborate with the Project Controls Manager on Schedule Issues/Impacts
Attend Weekly Schedule meetings and Identify Design Team Risks
Review Schedule Adjustments for Change Orders
Required Qualifications
8 years’ experience in Architecture/ Engineering, Design-Build, P3, project management, construction, project controls, and/or staff leadership or equivalent
A bachelor’s degree in engineering, architecture, business, law, or equivalent.
Working knowledge of Architecture/ Engineering/ Construction industry contracting practices in the country(ices) the Commercial Manager works in, applicable government and commercial regulations and practices, policies, procedures, and work practices.
Working knowledge of project controls, project management, and project estimating software
Experience in the development of contracts, administration, and negotiation of change orders, effective correspondence, planning, and scheduling.
Ability to work well in a high-performing team structure in a fast-paced environment.
A positive professional reputation as one who can deliver quality, cost-effective projects.
Self-starter; good communication and people skills.
Must be committed to quality and improvement and promoting HDR's values.
Ability to teach, lead, and mentor others.
Preferred Qualifications
Alternative delivery / Design-build experience
Experience working with Contractors
Experience in claims which may include claims defense, claim production, claim negotiation/resolution, and claim prevention
Experience and/or working knowledge of negotiation of contracts for architecture/engineering projects
Preference is given to local candidates
Salary: $85,000.00 - $115,000.00 per year
Group PMX will be compliant with all Federal, State and Local government policies as it relates to COVID-19